Snippets

Create prewritten, "canned" responses to effortlessly reply to frequently asked questions.

Getting Here

This module is accessible by Managers only!

This module can be accessed from the side navigation menu under the menu item, Snippets.

Snippets module

The Snippets Module allows you to create standardized replies or canned responses that allows you to reply to frequently asked questions with a couple of keystrokes. Once you have created your snippets, you will be able to use them to quickly compose your replies in the Messages Module.

Snippets Overview

From this table, you can take a look at the existing snippets on your space.

Use the 🔍 at the top of the Snippets Module to quickly find the snippet that you are looking for.

Snippet Name and ID

The Snippet Name displays the human-friendly name of each Snippet. The name will be used as the command when looking to input the prescribed text into your message.

Meanwhile, Snippet ID is the unique identifier that is automatically generated to label each snippet in the system.

Message

The Snippet Message is the actual text content that is inputted when using the Snippet.

Topic

The Snippet Topics are tags that help you organize your snippets. Snippets can be tagged up to 10 different topics.

You can use Topics to organize your snippets into groups. To view snippets tagged to a specific topic, use the Topic Selector and select a topic to view the tagged snippets.

Actions

You can perform the following actions to snippets :

• Edit

• Delete

More Actions

Creating a new Snippet

Step 1: Navigate to Snippets Module From the side navigation menu, select Snippets from the menu

Step 2: Press ADD SNIPPET At the top bar, press the ADD SNIPPET button and the Create Snippet dialog should open up.

Creating New Snippet

Step 3: Fill up the required information

Fields	Description
Name	Name your snippet with a short identifying title. This will be used when searching to input the Snippet in the Messaging Module.
Message	Text content that will be inputted into the message bar when selected. You may include Dynamic Variables to personalize your message content.
Topic	Topic tags are used to categorize the snippets for easier visibility. However, this field is optional.

Step 4: Create Snippet When you have filled in the fields, press the blue CREATE button to create the Snippet.

Important: Take note that each space can only accommodate a maximum of 200 snippets.

Using Snippet in Messages

When replying to contacts in the Messages Module, you can use pre-written snippets to quickly compose a response.

Step 1: Type a forward slash Navigate to the contact you wish to respond and simply start to type forward slash in the messaging bar. You can continue to type the name of the snippet to search for a snippet. For example, you can start typing /greetings1 to search for a snippet named Greetings1.

Step 2: Select the desired snippet As you type, there are suggestions based on your query. Select the desired one and the message will be populated into the messaging bar.

Step 3: Review and send Review the snippet content and make any necessary changes. Once all is good, you may send it to the contact.

Tips: Always review the content before sending it to make sure the content is relevant to what is intended.

Editing a Snippet

If you need to make a change to an existing snippet, you can do so by choosing Edit from the actions menu.

Editing Snippet

You can make the necessary changes to the snippet and press the UPDATE button when you are done.

Important: Be mindful when you make changes to a snippet as the snippets are shared across the space with other users. Editing a snippet may affect other users in the space.

Deleting a Snippet

If a snippet is no longer relevant or a duplicate of another, it can be deleted from the space by choosing Delete from the actions menu.

Be careful when you delete a snippet as it may be used by other users in the space. Bear in mind that the deletion cannot be undone.